Configure Spend Limits

Watch this video to learn how to configure spending limits within your buying policies and approval workflows.

Configure Spend Limits

Start by selecting Business Settings from the Hello menu. Go to Buying Policies and Approvals in the Buying Policies section. If you manage multiple groups, confirm you're in the right group using the dropdown menu, as policies work at the group level. 

Create your policy:
 

1. Go to Buying Policies and Approvals in the Buying Policies section
2. Select "Add Policy"
3. Choose "Order Policies," then "Spending Limits for Orders"
4. Name your policy
5. Write a message for your buyers
6. Set your spending limit (choose "all orders" if you want to review every purchase)
7. Choose your approvers (they must already be registered on the business account)
8. Save your policy
    

When an order needs approval, all designated approvers get notified, but only one person at each level needs to approve it. Orders stay in the approval queue for 7 days, keeping the same prices and quantities during this time. If approvers don't review the order within 7 days, it cancels automatically. Buyers can submit again, but prices and quantities might change.

You can change these settings anytime .To create approval rules, you need administrator access for your group. Check with your account administrator if you're unsure about your permissions.